EACC issues 60-day ultimatum to all governors
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Ethics and Anti-Corruption Commission (EACC) directs all governors to streamline record-keeping systems within a period of 60 days
Ethics and Anti-Corruption Commission (EACC) directs all governors to streamline record-keeping systems within a period of 60 days.
All governors and county assembly speakers have been instructed by the Ethics and Anti-Corruption Commission (EACC) to present a thorough action plan for expediting records management within a sixty-day period.
The Commission carried out a corruption risk assessment throughout the counties and identified opportunities for corruption to flourish, as stated in a circular to the counties signed by EACC CEO Twalib Mbarak.
To be more precise, the majority of counties and county assemblies were dependent on inadequate recordkeeping.
During the exercise, EACC identified ten areas of vulnerability where corruption might flourish, such as the absence of procedural manuals and record management regulations, as well as the absence of dedicated registries for centralizing mail receipt and dispatch.
The Commission also revealed that the majority of counties lacked expertise in records management, maintained an improper system of classification, and lacked inventories for documents and related assets, which resulted in resource loss and theft.
“Records are vital organizational assets that underpin transparency, accountability, and good governance. Additionally, good Records Management Systems ensure that accurate, complete and authentic records are created and are easily accessible for timely decision making,” the circular read in part.
“Despite the critical role that records management function plays in the achievement of organizational mandate, it is notable that the accounting officers have not taken measures to institutionalize and integrate this function into the business systems and processes. Opportunities for corruption are manifested where document capture, tracking, control, maintenance, retrieval, storage and disposal systems are not structured.”
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EACC further exposed poor tracking, control, and retrieval system practices, lack of retention and disposal schedules, inadequate and congested storage facilities as well as a lack of sound planning and failure to streamline processes.
The Commission was also concerned about the brazen lack of budgets for record management across the counties and county assemblies.
“The purpose of this Advisory is to bring to your attention the above concerns which hinder transparency, accountability, and good governance in the conduct of public affairs and service delivery,” added the circular.
“Each County Government (Executive and Assembly) is required to develop and operationalize policies, procedures, and manuals to streamline records management.”
In August last year, the Commission announced that it was investigating 21 sitting and former governors accused of engaging in corrupt practices.
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